Construction and earthmoving crews
Four operators can share a loader. The history should stay together.
Keep preflight checks, hours, fuel, operator notes and maintenance with the machine, so the owner can see the pattern across the crew.For small construction and excavation contractors running mixed equipment across jobs.
Account creation is free while billing is inactive. It does not start a paid subscription or billing trial.The problem can develop between handoffs
Alex owns trucks, trailers and several machines. Four employees may run the same loader in a week. Each records the checks Alex requires before use and reports what they find along the way.
One operator adds hydraulic oil after finding it low. Later in the week, another operator records another top-up. Each sees one part of the story. In this illustrative example, Alex reviews the combined notes and recorded consumable use and notices that the loader needs attention.
Make the decision visible to the crew
Alex can raise a Do not operate issue so the machine is treated as unavailable while the problem is addressed. The repair and supporting records can then stay with the same asset.
The owner can act on information recorded across operators before sending the equipment into another job. The next person sees the reported issue and the machine's availability instead of having to piece together several conversations.
- Review the recorded checks, meter readings and operator notes.
- Compare repeated additions or recurring complaints.
- Report the issue and choose Do not operate when appropriate.
- Arrange the maintenance and record the completed work.
- Review readiness before returning the equipment to the crew.
Use the meter that matches the work
An excavator's engine hours and a hauling truck's mileage describe different kinds of use. A trailer may need service on a calendar interval. Keep each asset's readings and maintenance schedule appropriate to its manual and workload.
At handoff, record remaining fuel and a useful note. A low reported fuel level can help the owner arrange refueling before the next shift. Fuel readings and consumable entries are recorded inputs, not sensor telemetry.
Keep the records after the job ends
A job-site text thread ends, but the machine moves to another job. Completed service, parts used, costs, photos and receipts should remain useful wherever it goes next.
TinyFleet keeps equipment history together and offers controlled Maintenance Passport sharing when selected history needs to be shared. Job-site visitors can read the owner's public QR message. Start with one shared machine and make the handoff routine work for the crew.
Questions before you start
Can I track trucks and heavy equipment together?
Yes. Keep mixed equipment in one system with hours, mileage and calendar-based maintenance as appropriate.
Does TinyFleet red-tag a machine automatically when oil use rises?
No. The example describes Alex reviewing records and making a decision. A Do not operate issue communicates the critical condition; automatic oil-consumption diagnosis is not promised.
Can a QR code carry job-site information?
A public Maintenance Passport can show the owner's intentionally shared information and message. Review public fields before distributing labels; private business records are not automatically public.
Start with one machine and its next real job.
Account creation is free while billing is inactive. It does not start a paid subscription or billing trial.
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