Keep the next service ahead of the next breakdown.

A fleet service schedule needs more than a date

Two trucks can reach the same service interval at very different times. One hauls every day; the other covers occasional deliveries. Meanwhile, the trailer may need a calendar-based check and a loader may be maintained by engine hours.

Use mileage, hours or dates as appropriate for the equipment and its approved schedule. TinyFleet connects current readings, maintenance tasks and completed work so you can review what is due without maintaining a separate spreadsheet for each meter type.

1. Choose the meter and interval that fit each asset.
2. Record current readings as the crew uses the equipment.
3. Review upcoming and overdue maintenance.
4. Check needed parts before setting aside shop time.
5. Record the completed work, reading, parts and cost.

Know whether the parts are there

A truck in the shop is not ready for service just because someone wrote Friday on the whiteboard. The filter may still be on order, or the belt may belong to another job.

Keep parts connected to maintenance work. Review what is needed, ordered or available alongside the task. Completing the work creates a maintenance record; it should not be confused with scheduling it or placing a parts order.

Make the handoff useful to the next operator

At the end of a shift, an operator can record hours or mileage, reported fuel and a note about the equipment. The next person and the manager have a better starting point than a set of keys alone.

For example, a hauling crew can record a low fuel level before parking a truck. The owner reviews that reported reading and arranges refueling before the next shift. Keeping the reading with the handoff gives the next operator useful context.

Review the week's work, not a pile of messages

Set aside a short weekly review: overdue work, new issues, incomplete jobs and recently completed maintenance. Keep repair costs, photos and receipts with the asset so the history remains useful after the person who did the work moves on.

This is maintenance software for keeping equipment working. It is not dispatch, routing, ELD or continuous GPS tracking software. If those are your primary requirements, treat them as a separate evaluation rather than assuming a maintenance record replaces them.

Questions before you start